How To Create A Distribution List In Outlook
With the help of distribution lists in Microsoft Outlook, you will be able to handle a group of contacts with ease. As such, learning how to create a distribution list in Outlook is crucial for your business. Here, we will be discussing on how to create a distribution list in Outlook and understand how it can greatly benefit your business. Once you have read this article, you will be on your way to effectively managing your contacts list.
If you are wondering how an Outlook contact list works, it is easy to understand once you grasp how a distribution list works. As you know, in an email account, there is a list that stores all the emails that have been received or sent by a particular account holder. This means that Outlook has a way of keeping a record of all the sent items and the received ones. The advantage of such a system is that any new email that goes out will be added into this already established list.
Now that you have a basic understanding on how a distribution list works, you will be on your way to understanding how to create a distribution list in Outlook as well. To begin with, a new window will open up where you will be able to click on the globe icon. Once you have done so, you will then see a new pane on the right side of the main interface called contacts folder. You will then notice that there are two tabs here: one for new contacts and the other for deleted items.
Depending on what kind of contact list you have, you should know how to create a new distribution list and how to delete an existing one. There are different ways on how to do these depending on what kind of system you are using. For instance, if you are using Microsoft’s Exchange server, you will need to go to the profile settings and then select the existing custom email contact list and then click on the delete button. Similarly, if you are using Microsoft’s Outlook service, then there are specific procedures to follow depending on what company that you are using. However, once you have successfully set up the distribution list, the next step is to send personalized emails to each of these contacts so that they receive your promotional emails and also have the chance to sign up.
Now that you know how to create a distribution list in Outlook and how to send personalized emails with it, the next step is to add a form to the welcome email that you are going to send to everyone who subscribes to your newsletter. For this, you will need to access the control panel by clicking on the gear icon in the upper left corner of your screen. Once you have accessed the control panel, you will notice that there are tabs for people, tasks, events and so on. The event tab will allow you to add a new task which is named “Subscriber welcome Email”.
On the right hand side of the screen, you will see a drop down menu and from this drop down menu, you will find “emenuizer”, select the custom option and click on it. You will then see four options namely: group, contact list, distributed list and personalize. Once you have selected a custom option, you will then be able to enter a name for the new distributed list. This name should match the name of the person that you are sending email to so that the emails will be sent to the right person.
Once you have completed these steps, you will notice that when you click on the “Change” tab, there will be a new drop-down menu whereby you will be able to choose a new email address. When you click on the “New” option, a wizard will appear and from this wizard, you will be able to choose the person to whom the email should be sent. You can also modify the subject, body and the language in which you want to send the email. All these features are found under the “What You Can Do” section on the far right of the main pane of the outlook client.
If you wish to know how to create a distribution list in Outlook, all you need do is follow the simple steps that are outlined above. The basic idea behind this is that you want to send an email to a certain set of people or to a specific group of people. By modifying the email message and changing the distribution list, you will be able to successfully target a particular segment of your audience. This will help you increase the effectiveness of the marketing campaigns that you undertake.